Who must file W2 form?

Employer must File Form W-2 Wage and tax statement to the IRS/SSA:

  • To whom you withheld any income, taxes from your employees' wages regardless of the amount of wages.
  • For whom You withheld Income tax if the employee had claimed no more than one withholding allowance or had not claimed exemption from withholding on Form W-4, Employee's Withholding Allowance Certificate.
  • To whom you paid $600 or more in wages even if you did not withhold any income, social security, or Medicare tax.
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What’s On a W-2 Form & How to Complete it?

A W2 form is broken down into numbered and lettered boxes. Here we provide the breakdown of each of the boxes you’ll see when you file a W-2 form.

Before start filing the W2 Form, you should familiarize yourself with a W2 so you can easily spot any errors you might find. Follow along the diagram to see what each of the numbered and lettered fields means.

Lettered Boxes:

  • Employee’s Information (SSN, name, address and ZIP code)
  • Employers' Information (EIN, name, address and ZIP code)
  • Control Number: Used by employers to identify specific W-2s

Numbered Boxes:

As an employer, you should keep the below numbers to complete the W2 form-

Information with relating to Federal

  • Wages (Social Security, Medicare), tips (Social Security, Allocated Tips) and other compensation
  • Taxes Federal income taxes (social security, & medicare) withheld information

Information with relating to State

  • Employer’s state ID number, wages, tips
  • State income tax

Information with relating to Local

  • Local wages and tips
  • Local income tax
  • Locality name

If you have these information readily available, you can start filing your W2 forms with our e-filing software.

Employees Copy Deadline

Employers must send out W2 forms to their employees by

31st, 2019

E-Filing Deadline

The due date for e-filing the W2 forms is on


Paper Filing Deadline

The due date for sending the paper Forms to the SSA is on

31st, 2019

How TaxBandits simplifies the W2 Form filing process?

TaxBandits offers a cloud-based software to e-file your W-2 Forms to the IRS/SSA directly is an trusted and IRS Authorized e-file provider.

Features that make you choose TaxBandits for your Year End Filing

And if you are tax professional, PEOs, payroll service provider having a huge client database to W2 filing, you can make use our TaxBandits Bulk filing option to make your filing simple & easy.

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Other Supported Forms

  • Form 1099-MISC, DIV, R, S, B, & Correction
  • Form W2, W2c
  • Form 941, 940, & 944
  • Form 1095-B/C
  • Form 990

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